General Requirements of Service

1) VT Online Platform management operations support

a) Utilization report

i. Written utilization report according to usage records.

ii. Submit utilization report to IT quarterly.

b) First contact person for cooperative schools

i. As the contact person, collect the relevant information about the platform operation request from the school teachers.

ii. Answer school teachers’ questions related to online platform.

c) Steering of all operational actions (Email, Service Now)

d) Daily operation management with all cooperative schools

i. Collect data (students & teachers)

ii. Support Exam establish & implementation at online platform

iii. Tracking student internship & employment data

iv. Upload dealer information.

e) Data consolidation for reporting.

f) Online training course

i. Packing & upload courses.

ii. Testing courses.

iii. Tracking learning records.

g) Publishing news in online platform.

h) Teacher training notification & evaluation.

i. Adding training information at online platform and notify the participants to participate in the training.

ii. Recording training results and collecting training evaluation feedback questionnaires results at online platform.

2) Data collection & coordination with partner/vendor/school

a) School uniform procurement and distribution

i. Collecting sizing information from school teachers and students

ii. Submit the data vendor for purchase and release.

iii. Contact the vendor for exchange according to schools’ feedback.

b) Star fund data collection and statistics.

c) Training vehicle & parts information management.

i. Responsible for statistics and maintenance of all training parts and vehicle information

ii. Contact the school to conduct the annual stock-taking of training vehicles as required and prepare the stock-taking report.

d) School Audit: Tracking Action-Plan with schools.

e) Contract process support.

i. Taking care of approval, signature & chop (both sides).

ii. Filing.

3) Event & marketing support

a) Kick-Off Meeting

i. Sending invitation to schools

ii. Support on Venue selection & preparation

iii. Preparation of sign-up

iv. Support on operational issues on-site (e.g. photographing)

b) Annual Conference

i. Sending invitation to schools

ii. Support on venue selection & preparation

iii. Preparation of sign-up

iv. Support on operational issues on-site (e.g. photographing)

c) VT news articles editing

i. Draft about 5~10 articles per year

ii. Publish articles at Wechat public account

d) Support on other VT related event or onsite training



4. Specific Requirements



Communication and coordination

1) Support related topic owner on vocational training programs preparation.

2) Communicate with related stakeholders or cooperative schools.

3) Leverage internal and external recourses to make sure the execution excellence of vocational training programs.



Data collection, statistics and analysis

1) Correctly collect and process VT related data,

2) Making statistics and analysis.

3) Properly file documentation at T-Drive.



Regular meetings:

1) Conduct regular catch-up meetings with our HRVT team to discuss work progress, feedback from schools, etc.





5. Required Qualifications of this Contractor:

1) University Degree or above (focus on Education, Business Administration or related field)

2) Minimum 2 years of working experience, preferred training management related, school (college), training agency, vocational training related experience will be a plus.

3) Chinese native speaker with fluent English language skills, both spoken and written.

4) Self-responsible working attitude and initiative, have a strong sense of time and planning.

5) Excellent communication skills, good at dealing with the schools and stakeholders.

6) Proficient in Microsoft Office, especially in statistics, analysis and report.

7) Attention to detail and confident communication, solid hands-on experience.

8) Good learning attitude and ability, good people sense, good teamwork player.