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Job Title：

Officer/Assistant Officer (Academic Personnel and Research and Talent Project Services)
科员/助理科员(学术人事及科研人才项目)
Department：Earth, Ocean and Atmospheric Sciences Thrust, Function Hub, HKUST (GZ)
香港科技大学（广州）功能枢纽地球与海洋大气科学学域

The appointee will provide support to the Earth, Ocean and Atmospheric Sciences thrust in Function Hub of The Hong Kong University of Science and Technology (Guangzhou) (HKUST (GZ)). Major responsibilities include but are not limited to the following:

Job duties:
1. Support the thrust's Academic Personnel by assisting with faculty recruitment processes, onboarding processes, report writing, meeting arrangement, and providing daily support to faculty members;
2. Assist with the application process for research grants and talent schemes; prepare documents for funding application;
3. Assist postdoctoral fellows and research assistants with their onboarding procedures;
4. Aid in the preparation and execution of the approval process for Thrust's academic programs, while serving as the program secretariat;
5. Administer academic policies and advise faculty, staff, and students on policy matters;
6. Render logistics support of the Thrust daily operation; tracking and purchasing of office inventories and equipment; processing the purchase and reimbursement in compliance with University regulations;
7. Office arrangements for new faculty and staff;
8. Handle financial/personal related documents filing and database maintenance;
9. Liaise with internal and external parties in response to inquiries and requests on the Thrust;
10. Assist in Thrust events and other ad hoc duties as assigned.

1. 学术人事支持：协助地球与海洋大气科学学域学术人员招聘流程、撰写报告、安排会议以及为教职员工提供日常支持；
2. 协助学术人员申请科研项目及人才项目，并准备项目申请文件;
3. 协助博士后研究员和研究助理完成入职程序;
4. 协助准备和执行 学域学术项目的审批流程;
5. 执行学术政策，并就政策相关事宜为教职员工和学生提供咨询；
6. 为学域的日常运营提供后勤支持；跟踪并采购办公用品和设备；按照大学规定处理采购和报销事宜；
7. 新教职员工的办公室安排；
8. 处理财务/个人相关文件的归档和数据库维护;
9. 就学域相关咨询和请求与内部和外部各方进行联络；
10. 协助学域活动及其他临时指派的任务。

Requirements:
1. A Bachelor’s degree or above in English language and literature or education preferred;
2. 2-3 year working experience in project management and faculty recruitment in university or research institute setting in HK or overseas preferred;
3. Able to multi-task with good communication skills;
4. A strong team player with good organizational and interpersonal skills, a solution-driven mindset, a high sense of responsibility, confidentiality, and service consciousness;
5. Good command of written and spoken English and Chinese；and
6. Proficiency in MS Office.

1. 英语语言文学或教育专业本科及以上学历优先；
2. 具有 2 - 3 年在香港或海外大学或研究机构从事项目管理和学术招聘的工作经验者优先；
3. 能够同时处理多项任务，具备良好的沟通能力；
4. 具有良好的团队合作精神，组织能力和人际交往能力出色，以解决问题为导向，责任心强，注重保密，服务意识强；
5. 良好的英语和中文书面及口语表达能力；
6. 熟练掌握微软办公软件。